Receptionist / Office Assistant

MediaCross, an advertising agency, is seeking a full-time Receptionist/Office Assistant.

Responsibilities

The Receptionist/Office Assistant is responsible for the daily administration of general office activities, including:

Handling incoming phones
Sorting and routing incoming mail
Managing couriers and UPS/FedEx
Transcriptions
Greeting/welcoming guests and vendors
Keeping lobby area clean and straightened/same with large conference room
Coordinating conference room activities
Ordering office supplies
Making travel arrangements for team as necessary
Invoicing (Accounts Receivable)
Handling outgoing mail: stuffing, sealing, posting
Postage meter restocking
Coordinating office machine maintenance and repair
Assisting in the coordination of tracking vacation time, sick leave and other forms of personnel leave
Assisting with the coordination of new employee paperwork
Tracking hours by client on spreadsheet program
Assisting with ongoing administrative projects in the office

Overall Qualities

Candidate should be good with details, computer literate, and some accounting or bookkeeping experience is a plus. Must be proficient in word processing and have a good understanding of spreadsheet and database programs. Candidates who are offered positions must submit to and pass drug and background tests.

We offer good salary and benefits, paid vacation and 401(k) (once eligibility requirements are met).

MediaCross is an equal opportunity employer.